Disable Signatures in Microsoft Outlook

Managing email signatures in Microsoft Outlook is advantageous, especially in corporate environments where uniformity is crucial. In this article, we describe various methods to disable email signatures within Microsoft Outlook on Windows, so you can apply company standard signatures by WiseStamp to your employees.

Disable email signatures directly from Outlook

!note!This procedure can be performed by all users unless restricted by an administrator.!/note!

1. Open the Microsoft Outlook application on your Windows device.
2. Go to File, and then select Options. This opens the Outlook Options dialog.
3. Click Mail from the left pane.
4. In the Compose messages section, click Signatures... .
5. In the Signatures and Stationery dialog, disable the signatures for new, reply, and forward  messages as follows:
   1. From the E-mail Signature tab, go to the Choose default signature section.
   2. Click the New messages dropdown list and select (none).
   3. Click the Replies/forwards dropdown list and select (none).
   4. Click OK to save your changes and close the Signatures and Stationery dialog.
6. Click OK again in the Outlook Options dialog.

Your Outlook email signatures should now be disabled for new, reply, and forward messages.

Disable email signatures on Outlook for multiple users

To disable email signatures in corporate environments, you probably want to perform this across multiple users. This can be done using Group Policy or Intune.

!note!These procedures require administrator permissions to manage Group Policy or Intune settings.!/note!

To disable email signatures using Group Policy:

1. Open the Group Policy Management Console (GPMC) on your server.
2. Right-click on the Organizational Unit (OU) where you want to apply the policy, and select Create a GPO in this domain, and Link it here... . 
3. In the New GPO dialog, enter the name of the GPO (Group Policy Object) and click OK.
4. Right-click the new GPO and select Edit. This opens the Group Policy Management Editor.
5. Go to User Configuration > Policies > Administrative Templates > Microsoft Outlook XXXX > Outlook Options > Mail Format.
6. On the right pane, enable Do not allow signature for e-mail messages. 
7. Close the editor and ensure the policy is applied to the users.

To disable email signatures using Intune:

1. Sign in to Microsoft Intune and go to Microsoft Endpoint Manager admin center.
2. Click Devices and then click Configuration profiles.
3. Click Create profile from the right pane.
4. In the Create a profile dialog, perform the following:
   1. Click the Platform dropdown list and select Windows 10 and later.
   2. Click the Profile type dropdown list and select Templates.
   3. Under Template name, select Administrative Templates.
   4. Click Create.
5. In the Create profile dialog, perform the following:
   1. Enter the name of the profile, and as an option enter a description.
   2. Click Next to proceed to the next stage.
   3. On the left menu, click User Configuration.
   4. Find and click setting Do not allow signatures for e-mail messages. You may use the search option to help you find the setting.
   5. Select Enabled and click OK.
   6. Click Next to proceed to the next stage.
   7. If you wish to use Scope tags, configure Scope tags accordingly.
   8. Click Next to proceed to the next stage.
   9. Assign the profile to the users that will have their Outlook signatures disabled. From the Included groups section, click Add all users to disable the signatures for all users, or click Add groups and select groups to disable the signatures for selected users. Optionally, you can also exclude users by adding groups from the Excluded groups section.
   10. Click Next to proceed to the next stage.
   11. Review the settings and click Create.