How do my employees start using their WiseStamp signature?
After you have designed signatures, created Groups and matched each Group to a signature, you are ready to add the signatures to your employees' inboxes. There are two main ways to do this. One option is to send your employees an invite email containing instructions about how to add the signature to their email platforms. The second method is to centrally deploy signatures for your employees, using tools that we provide for Outlook and Google Workspace users. This article explains more about both methods:
Please keep these important points in mind as you get started:
- Employees cannot log into WiseStamp and they have no access to your WiseStamp admin account. The only way they can activate their signatures is for you (as an account admin) to either send them an invite or perform signature deployment for them.
- Employees must have a status of Active in order to use the WiseStamp signature. Each active employee occupies one seat on your account. You can check your seat status on the Employees page. If you have fewer seats than you need, you can upgrade to the next subscription tier.
Central Signature Deployment Options
WiseStamp offers a number of solutions for bulk adding the Teams Signature to employees' emails. Here is a summary, according to email platform:
If you work with O365, we recommend centralized deployment of the WiseStamp Outlook add-in, which automatically adds the Teams Signature to the emails of all Active employees. The add-in is compatible with Windows and Mac and supports Outlook Desktop and Outlook Web. Furthermore, the add-in can be used in both standard and GoDaddy-integrated domains. For more information and deployment instructions, please check our article Outlook Add-in installation and FAQ.
If you are unable to use the add-in for any reason (e.g., you don't have a compatible O365 license), you can install the WiseStamp app for desktop on employees' machines to automatically feed the WiseStamp signature to Outlook. The app is compatible with both Windows and Mac computers and can be deployed via MDM or GPO installation.
Google Workspace (G Suite)
If your WiseStamp account is integrated with Google Workspace, you can use the Auto Inject feature to automatically push signatures to your employees' email platforms. The Auto Inject setting is easily enabled / disabled directly from the Employees page of your account.
For more details about Auto Inject and how to use it, please check our article Understanding Auto Inject.
Other Email Platforms
WiseStamp signatures can be added to many additional email platforms, including Mac Mail, iPhone, personal Gmail accounts, and more. This is done in either of the following ways:
- Send employees invite emails, as explained in the section below
- Send employees an export link for the relevant email platform. For more information about this option, check our article How employees can add a signature without being invited
Sending Invite Emails
The Invite function, which is available on the Employees page of your account, automatically activates employees AND sends them invite emails. You can invite individual employees one by one, or select multiple employees and invite them all simultaneously, as shown here:
WiseStamp's invite emails enable your employees to add their Team Signature to various email platforms independently, by following instructions contained in the email. The invite email also allows employees to review and edit their personal details before activating their signatures. The following is an example of how the email looks:
Invite emails can also be used in conjunction with central signature deployment. For example, you can send invites so your employees have the opportunity to review the details in the signature before you activate Auto Inject.
For more information about working with invite emails, please check the following articles:
- How to manually activate and invite employees: Provides more details about using the Invite function
- Invite email settings: Describes the components of the invite email and explains how to control which components to include