Creating a Second Language design for your multi-design signature set Follow

How do I add a design in another language?

If your organization is multilingual, you may want to create a signature design in each language that you use. To successfully add a design in another language, follow this step-by-step workflow:

• Step 1: Prepare the required fields
• Step 2: Duplicate the relevant signature design
• Step 3: Update field mapping

Step 1: Preparing Required Fields

The first step in adding a second language signature design is creating the fields needed for the new design. For example, if the original signature displays the names of the company and employee, you can add new fields for this data in the second language. 

Company Fields

These fields contain information or resources relevant to your entire organization.

To add company details fields: 

1. Hover your mouse over the menu bar and select Company Details.
2. In the window that opens, select the Custom company fields tab. Then open the Add company field list and select Add a text field.
   
   
   
   
3. In the popup that opens, enter a name for the new field (e.g., Hebrew address). Then click Create field.
   
   
   
   
4. In the textbox next to the field you just created, type a value for the field. For example: 
   
   
   
   
5. Repeat Steps 2-4 to create additional fields required for the signature design.
6. When all fields are added, click Apply Changes.

Employee Fields

Next, create the fields that are relevant for your employees (e.g., name). Since this data is different for every person, you will need to populate the value of these fields for each employee who will be using the signature design. 

To add and populate employee fields: 

1. Hover your mouse over the menu bar and select Employee Fields.
2. In the window that opens, open the New Field list and select Add a text field.
   
   
   
   
3. In the popup that opens, enter a name for the new field (e.g., Hebrew_name). Then click Add field.
   
   
   
   
4. Repeat Steps 2-3 to create additional fields required for the signature design. 
5. Populate the field values for your employees using one of these methods:
   
   *If many employees will need the signature design, we recommend using bulk upload to add the data.
   *If you need the design for only a few employees, you can add the values on the Edit Employee page. For example: 
   
   
   
   Keep in mind that you will not see the values in the signature preview until you create the new signature design (as described in the next sections).

Step 2: Duplicating the Signature Design

When all the required fields are added and populated, you're ready to create the new signature design. If the design you need is similar to the one you are already using, we recommend duplicating that signature and then modifying it for the second language (as described in Updating Field Mapping). 

To duplicate a signature design: 

1. From the Signatures page, scroll to the signature on which you want to base the Second Language design. Then open the Actions menu and select Duplicate.
   
   
   
   
2. In the popup that opens, type a name for the new design (e.g., Hebrew signature), and click Duplicate Signature.
   
   
   
   The duplicated signature is added to the Signatures page.
   

Step 3: Updating Field Mapping

The final stage in creating the signature design is mapping the Signature Details to the fields that you created for the second language.  

To update field mapping: 

1. From the Signatures page, click Edit to open the Signature Editor. 
   
   
   
   
2. Under Signature Details, click a detail that you want to be displayed in the second language. From the list that opens, select the field you created for that language. For example: 
   
   
   
   
3. Repeat Step 2 for the other details to be displayed in the second language. 
   As you work, the updated fields will appear in the signature preview on the right side of the page. 
   
   
   
   
4. When you are finished, click Done Editing and publish your changes.