Understanding WiseStamp's Server-Side Solution and its Impact on Email System Security
Setting up and maintaining email signatures in a large organization can be a daunting task. This is where the WiseStamp management platform comes in. This article presents WiseStamp's server-side solution and explains how it works, its impact on email system security, and the benefits of using it:
- How does WiseStamp process organization emails?
- How do I benefit by using WiseStamp's server-side?
- Is WiseStamp's server-side solution secure?
- What is Hybrid mode?
- Summary and resources
How does WiseStamp Process Organization Emails?
To better understand how WiseStamp's server-side solution works, here are two illustrations of the integration process with Google Workspace and Microsoft. First, the message is sent to your organization's email server. It is then redirected to the WiseStamp server-side host, where the correct signature is added. The message, together with the signature, is then routed to its recipient via the email server.
How do I Benefit by Using WiseStamp's Server-Side?
The server-side solution applies your WiseStamp signatures to email messages sent from any device and any mail client. You can therefore ensure consistency and professionalism across all outgoing emails, regardless of which email platform is used to compose them. Furthermore, the server-side solution does not require any additional apps, add-ons, or other changes to your WiseStamp environment. (Some configuration of your email server is necessary.)
Another advantage of the server-side solution is the certainty that the latest changes to your signatures will be displayed, as the WiseStamp server-side host checks to ensure that the most recent signatures are added to outgoing messages.
Is WiseStamp's Server-Side Solution Secure?
WiseStamp's server-side solution provides a secure and efficient way to manage email signatures without compromising the email system's security. WiseStamp does not store any email content on its servers, nor does it read or semantically understand the message content (text or attachments). Furthermore, WiseStamp processes email requests per account (tenant) and applies complete isolation for each account.
What is Hybrid Mode?
WiseStamp's Hybrid mode is a combination of client-side and server-side solutions, enabling your organization to use the advantages of both setups. The hybrid mode can be useful, for example, when you are already using a client-side signature but you'd like to have the server-side solution for mobile coverage.
The Hybrid solution is based on WiseStamp's ability to recognize its automatic signatures and not inject another signature. In Hybrid mode, the server-side host embeds a signature only when a client-side WiseStamp signature is not detected. This approach ensures that the organization's emails are delivered without any issues, and the security of the email system is not compromised in any way.
If you see two signatures at the bottom of your email, it's likely that you have a manually installed signature (copy/paste). To avoid duplicate signatures showing refer to this article.
Summary and Resources
In conclusion, by understanding how WiseStamp's server-side solution works and performing the required integration properly, your organization can benefit from professional, consistent email signatures without compromising the security of your email system. For more details and integration instructions, please check these articles:
- Server-Side Configuration for Google Workspace
- Server-Side Configuration for Microsoft Exchange
- How to Set Up SPF Records for Your WiseStamp Signature
If you encounter any issues while integrating WiseStamp with your email system or have questions about the service's security measures, please reach out to firstname.lastname@example.org for assistance. WiseStamp's team of experts is always available to provide guidance and answer your questions.