This article explains how to edit and manage your employee information and control which variables employees will be able to edit.
This article is only relevant to WiseStamp for Teams accounts.
There are two different ways to enter employee information. You can either send employees an invite and let them enter their information through their personal Employee hub, or you can manually enter the information for them through the
Employees and Single Employee pages.
Employee permissions
As the administrator of your WiseStamp account, you can manually add personal details for your employees (e.g., mobile number, title, and headshot), or synchronize it with the information in your Google Workspace or Microsoft Entra ID. Once imported to WiseStamp, you can allow your employees to add/edit their information themselves directly from their personal Employee hub.
For each employee variable, you can decide whether the employees are allowed to edit it by themselves.
On the main navigation panel, click Settings and then click Employee hub.
Go to the Employee editing permissions section. Click the dropdown list on the right and select one of the following permission options:
Allow employees to edit all details - Employees can edit all variables.
Allow employees to edit some details - Employees can edit selected variables.
Do not allow employees to edit - Employees cannot edit any variables. You need to add the information manually (or leave the variables blank).
Click Save changes at the bottom of the page.
If you selected Allow employees to edit some details, specify which variables employees can edit by toggling the checkboxes in the Employee data page. To open the Employee data page, click Settings on the main navigation panel and then Employee data. If you require additional variables that do not appear in the Variable name column, add custom variables by clicking Add variable.
Invite employees to edit their information
WiseStamp has implemented a Trust Policy to enhance security and control. To send invite emails, you must first verify your email address from the Profile page. If you encounter any issues sending Invite emails, please contact the WiseStamp support team for assistance.
From Settings:
On the main navigation panel, click Settings and then click Employee hub.
From the Invite email section, review the email Subject and Sender, and change the settings if necessary. (By default, the Sender is the account owner.)
Click Save changes at the bottom of the page.
Go back to the main navigation panel, and click Employees.
On the Employees page, select one or more employees by checking the box next to each name.
Above the employee list, you’ll see an Invite Employee button. Click the button to start the invitation process.
In the pop-up that appears, select Invite to confirm.
An invitation will then be sent to your employees by email.
From Employees page:
On the main navigation panel, click Employees.
From the Employees page, find the employee you want to invite.
Click on the three-dot icon next to their name.
Select Invite employee.
You can also invite employees individually from their Single Employee page. Click the three-dot icon next to Edit details and select Invite employee.
Manually editing employee information
On the main navigation panel, click Employees.
In the Employees page, find the employee whose information you want to edit.
Click the three-dot icon. Select Edit details.
Enter the employee information and click Save changes.
After you edit an employee’s information, their signatures will update automatically, and you’ll see a live preview of the changes on the Single Employee page.
You can also edit details directly from the Single Employee page. Click Edit details in the top-right corner.
If your employees are using the copy/paste method, make sure that every time you edit an employee’s signature you send them an invitation by clicking Invite.
If you are using Google Workspace / Office 365 domain integration, make sure to tell your employees to refresh their webmail browser (Gmail/ Outlook web).