WiseStamp’s signature links are a convenient shortcut and notification. They email your employees a direct link to the Employee Hub, where your employees can edit their own personal details and export signatures to different email platforms. To make things easier, WiseStamp includes a ready-made email template for these links. As an admin, you can change the signature link email, preview it, and choose which email platforms employees can export to. See Activate Employee Signatures for more information.
Employees do not need a signature link to reach the Employee Hub. They can go to hub.wisestamp.com and sign in with their work email address and a 4-digit code at any time, as long as an admin has added them to the account as an employee and assigned them a signature.
Do you need to send a signature link? If your team uses an integration for centralized deployment (Chrome Extension, Outlook add-in, Google Workspace app, Google Connect, or server-side), signatures are applied automatically once assigned and synced, so you do not need to send a signature link for them to take effect. Signature links are useful for manual installation, when centralized deployment is not set up, or when you want to notify employees that their signature is ready. Either way, employees can open the Employee Hub and manage their own details at hub.wisestamp.com whether or not you send them a link.
How to Send a Signature Link
Click Employees in the navigation panel.
In the Employees page, find the employee you want to invite and click the three-dot menu next to their name. Make sure you have already assigned the employee a primary signature.
Click send signature link.
You or the employee will receive an email containing a link to the Employee Hub, where personal details can be updated and the signature can be installed on email platforms.
As soon as anyone accesses their Employee Hub, they’re automatically activated. You don’t need to use the activate toggle on the Employees page.
Signature Link Email Settings
To access the email settings from the main navigation panel, click Settings and then click Employee Hub. Then, on the Employee Hub page, go to the Invite email section.
WiseStamp has implemented a Trust Policy to enhance security and control. To send signature links, you must first verify your email address from the Profile page. If you encounter any issues sending Invite emails, please contact our support team for assistance.
Configure the Email Subject and Sender
From the Signature Links section, review the email Subject and Sender, and change the settings if necessary. (By default, the Sender is the account owner.)
Deployment instructions
From the Deployment instructions section, you can select which installation instructions are shared with the employees in their personal Employee Hub.