Available on: Pro+
This article provides the comprehensive steps required to successfully deploy a WiseStamp signature using the copy/paste method. This approach is compatible with all versions of Outlook, Gmail, and Mac Mail.
Copy your own signature from WiseStamp
On the Signatures page of your WiseStamp account, click Install for the relevant signature.
Click Other.
Where you see Install your signature with, select Copy/Paste.
Click Install: Select the relevant signature.
Select "Other": Under the installation options, select Copy/Paste.
Copy to Clipboard: Click the Copy icon to copy the rendered signature.
Follow the insertion steps below for your specific email client.
You can also copy the signature HTML by clicking the dropdown in Copy/Paste and selecting HTML Code. Then, follow the same instructions below.
Copy from the Employee Hub (For Employees)
Use this method when you want an employee to install their own signature. Employees install signatures from the Employee Hub, which they open from a signature link email. To send that link:
Go to the Employees page and find the relevant person.
Assign a primary signature to the person.
Click the three-dot menu next to their name and select Send signature link.
The employee should open the email and click the link to enter the Employee Hub.
If you are not an admin, ask your admin to send you the signature link.
Then, from inside the Employee Hub:
Open the Employee Hub
Click Install: Select the relevant signature.
Select "Other": Under the installation options, select Copy/Paste.
Copy to Clipboard: Click the Copy icon to copy the rendered signature.
Follow the insertion steps below for your specific email client.
You can also copy the signature HTML by clicking the dropdown in Copy/Paste and selecting HTML Code. Then, follow the same instructions below.
Copy/paste in Gmail
1. In the top right corner of Gmail, click the gear icon and select “See all settings.”
2. In the General tab, scroll down to the Signature section and click “Create New.”
3. Paste (Ctrl+V) your signature into the text box.
4. Set Defaults: Under Signature defaults, select your signature for both New Messages and Reply/Forward use.
5. Please check the tick box below the Signature defaults settings where it says Insert signature before quoted text...
6. Scroll to the very bottom and click “Save Changes.”
For more information about setting up your signature for Reply/Forward use, watch this video:
Copy/paste in Outlook for Windows
Option A: New Outlook & Outlook.com (Web)
Open Settings: Click the gear icon (top right) > Accounts > Signatures.
Paste your signature: Click + New signature, give it a name, and paste (Ctrl+V) your signature into the editor.
Assign Defaults: Under "Select default signatures," you must choose your signature for both New messages and Replies/forwards.
Save: Click Save at the bottom of the page.
Option B: Classic Outlook (Desktop App)
Navigate: Go to File > Options > Mail > Signatures.
Paste: Click New, name it, and paste your signature into the Edit signature box.
Formatting Check: Ensure your message format is set to HTML. If set to "Plain Text," your signature will not show images or links.
Assign & Save: Select the signature for New Messages and Replies, then click OK.
Copy/paste in Outlook for Mac
1. Open Settings: Go to Outlook > Settings > Signatures.
2. Create & Paste: Click the + sign to add a new signature. Paste your copied signature into the box.
3. Set Defaults: Choose your signature in the Default signature account settings at the bottom of the window.
Troubleshooting
If your signature doesn't appear as intended after pasting, check the following points identified in our troubleshooting guides:
Images missing? Ensure your images are hosted online (as they are in the WiseStamp Hub) and are under 100kb. Avoid local file paths like
C:\Users\....Signature not showing in replies? This is the #1 missed step. You must explicitly select the signature in the "Replies/forwards" dropdown menu in your email settings.
Shared Mailboxes: If sending from a shared mailbox, you must manually insert the signature or set it up specifically within that mailbox's settings, as signatures do not automatically transfer from your personal account.
FAQs
Can I use the HTML code instead?
Yes. If the standard copy/paste looks distorted, copy HTML signature instead. Paste this into the "Edit Signature" box if your email client supports direct HTML editing.
Can I copy/paste using ChatGPT Atlas?
Yes, you can copy and paste your signature directly into ChatGPT Atlas for use in AI-generated drafts.