Welcome to your signature setup guide! Consistent, professional email signatures help your team make a strong impression with every message. This guide will walk you through filling in your company details, creating and customizing signatures, assigning them to employees, and installing them in emails—step by step. By the end, your team’s emails will be polished, on-brand, and ready to make it count.
Fill in Your Company Details
Save time and keep every email consistent by entering your company information just once. Once added, your details will automatically appear across all signatures, so you don’t have to update each one individually.
Click Settings in your main navigation panel.
On the Organization page, click Edit Company Profile.
Add the relevant company information, including basic information, social media links, and your company logo.
Your company information will now populate across all email signatures, making updates simple and ensuring consistency across your team.
Access the Signatures Tab
Log in to your account.
Navigate to the Signatures tab.
From here, you can either:
Edit an existing signature, or
Create a new signature.
Create a New Signature
Click New Signature.
In the signature editor, you can:
Select a pre-designed template, or
Build your signature from scratch.
Customize your signature with your preferred information, formatting, and design elements.
For more details, see Overview of the New Signature Editor to learn how to create and edit polished and professional signatures.
Save Your Signature
After editing, click Save.
Enter a name for your signature.
Click Save again to confirm.
Click Exit to return to your Signatures page.
Add Employees
Go to the Employees tab in your main navigation panel.
On the Employees page, click Add Employees (top right).
Choose how to add employees:
Connect your Google or Outlook directory,
Upload a CSV file, or
Add employees manually in WiseStamp.
Assign Signatures
On the Employees page, select the employee(s) to assign a signature.
In the Primary Signature column, click and select the desired signature from the dropdown menu.
To assign signatures to multiple employees simultaneously, create employee groups and assign signatures to each group.
For more details about creating and assign to groups, see Manage Groups.
Install Your Signature
Once signatures are assigned, decide whether to install them into emails centrally or individually:
Centralized Installation:
Install all signatures for employees yourself, ensuring a consistent setup across your organization.
Click Integrations in the main navigation panel.
On the Integrations page, select the integration for your company’s email client.
After clicking the relevant integration, click Connect (top right) and follow the on-screen instructions.
The signatures will automatically appear in your emails and your employees’ emails.
Individual Installation:
Allow employees to install their assigned signatures themselves—they will automatically use the signature assigned to them.
On the Employees page, select the employee(s) you want to invite.
Click Send signature link at the top of the page to email them an invitation—or, for a single employee, click the three-dot icon in their row and select Send signature link.
Employees can then access the Employee Hub to install their signatures individually.
Now, every email from you and your employees is polished, professional, and ready to make it count.