Your company profile holds the details that are the same for everyone in your organization: your company name, website, address, phone number, social links, logo, brand font, and brand colors. Once it is filled in, WiseStamp uses it to auto-fill your signatures, so you do not have to type the same details into every one. Some of your company profile may already be filled in from when you signed up for WiseStamp.
Watch this quick walkthrough on how to set up your company profile:
How do I set up my company profile?
On the main navigation panel, click Settings.
In the left menu of the Settings page, click Organization.
Find the Company profile section, the second one down, below Organization name.
On the right of that section, click Edit company profile.
The Company profile window opens. It has three tabs in the left of the window: Basic information, Social links, and Brand kit. Fill in the tabs you need, then click Save at the bottom right. Click Confirm to apply the information to your signatures.
You can come back and update your company profile at any time, and your changes flow through to your signatures.
Basic information
This tab holds your main company details:
Company Name
Company Website
Company Address
Company Phone
Company Fax
To add a field that is not listed, click Add variable at the top right of the tab.
Social links
This tab holds your company's social media links. Each platform has its own field, including Facebook, Linkedin, Twitter, Instagram, Youtube, and Tiktok. Paste the full link to each profile.
To add a platform that is not listed, click Add variable at the top right of the tab.
Brand kit
This tab holds your visual branding, and it has four parts.
Font family
Click the Select dropdown and choose your brand font.
Brand colors
Click Add color.
Pick a color from the picker, or type its hex code in the field, for example #1E90FA.
Click Done.
Repeat for each brand color you want available. To change or remove a color later, click the three-dot icon next to it.
Logos
Click Upload photo or logo. Your image should be at least 100x100px.
Add your file by dropping it into the window, or choose From device, From link, Dropbox, or Google Drive.
Once a logo is uploaded, use the icons beside it to replace it or delete it. To add more than one logo, click Add another logo.
Banner
The Banner section sits below Logos. Upload the banner images you want available for your signatures, the same way you upload a logo. Once a banner is saved here, you can use it when you add a banner to a signature.
Creating a new signature with your company profile
Your company profile also feeds the template gallery, so you can see your own branding before you choose a design.
On the main navigation panel, click Signatures.
Click New signature at the top right.
On the Pick a template page, every template preview already shows your company name, website, logo, and social icons. Use the bar above the templates to try different options before you commit:
Font: choose a font for the previews.
Color: choose one of your brand colors.
Logo: choose which of your uploaded logos to show.
Photo: upload an employee photo.
The dropdown on the right lets you preview the templates with a specific employee's details.
You can also filter by Style and Industry on the left, or click Start from scratch.
How does my company profile appear in my signature?
Open an existing signature or create a new one. In the Studio you will see that most of your company profile data has already been filled in:
Your company details appear in the Details panel and in the signature itself.
Your company logo appears under Images.
Your company social links appear under Social.
How do I show company data instead of employee data in a field?
Some fields, such as phone number, use the employee's details by default. To use your company details instead, for example the company phone number rather than each employee's phone number:
Open the signature in the Studio.
Above the signature preview, click the From dropdown and select Template Variables.
Click the field you want to change, such as the phone field.
Set Value taken from to Company.
Choose the relevant Field value, for example instagram_link for a social link.
The field now pulls its value from your company profile rather than from the employee. For more on variables and how they work across your signatures, see How to Use Variables in the Studio.
How do I update my company profile from the Studio?
You do not have to go back to Settings every time. You can open your company profile straight from the Studio:
Open a signature in the Studio.
Above the signature preview, make sure the From dropdown is set to a specific employee rather than Template Variables.
Click the field you want to change. Your company profile opens so you can update the information.
How do I use my brand colors in a signature?
The colors you added to your Brand kit are available in the Studio.
Open the signature in the Studio and click Design in the left panel.
Click one of the signature colors. Your brand colors appear as the options.
To change one, click the color slot you want, for example color three, then click the brand color you want to use.
You can also add more brand colors from here, which opens your company profile.