How do I add and edit elements?

You add items to your signature from the sections in the left panel. In most sections you add an item by clicking the section tab and then choosing or filling in what you want (a variable, text, or a file), and it appears in your signature. This works the same way as the Images tab, where your Company Logo or Profile Photo appears once you upload a file or choose a variable.

Building blocks and ready-made features (such as Text, Image, Divider, Button, Video, Icon, HTML, and apps like Banner or Call to action) are added from the Apps section. You can add any of these by clicking it or by dragging and dropping it from the left panel onto the Studio Canvas.

Add: Click the section tab in the left panel (for example, Details, Images, Social, or Apps) and add the item there. From the Apps section, click an item or drag it (like a Button or Text) onto the Studio Canvas.
Select: Click any element directly on the canvas to open its specific editing panel.
Refine: Once an element is selected, use the triple-tab system at the top of the panel:

Content: Define what is shown (type your text, paste your Link URL, or upload your image).
Design: Define how it looks (change specific colors, fonts, borders, or toggle Animations).
Layout: Adjust the padding and spacing of that specific block. To change where an element sits, drag it on the canvas (see below).
Edit existing elements: Click any element directly on the Studio Canvas to open its specific settings in the left panel.
Move elements: The easiest way to change your layout is to drag and drop elements directly on the Studio Canvas. Click and hold any element and drag it to a new position. This applies to all elements once they are on the canvas, no matter which section you added them from.
Delete elements: Click the element on the Studio Canvas and select the trash icon that appears above it.

Which elements can I add to my signature?

The Studio provides a variety of components.

Details: Click this icon to manage personal contact information, job titles, and company names within the Studio.
Images: Click this icon to add your Company Logo and Profile Photo. These appear in your signature when you upload a file or choose a variable, and are not dragged onto the canvas to add them. Always use the Images section to add and edit your company logo and profile photo. To add more images, use the Image option in the Apps section (below).
Social: Click this icon to add social media icons and link them to various professional profiles.
Apps: This is the entry point for adding building blocks and ready-made features. Add an item by clicking it or by dragging and dropping it onto the Studio Canvas. The Apps section includes:
- Text: Place custom blocks of information anywhere on the Studio Canvas.
- Image: Add any image.
- Divider: Place lines to visually separate different signature sections.
- Button: Create a clickable call-to-action for your recipients.
- Video: Embed a video thumbnail or direct link.
- Icon: Insert decorative symbols for personalization.
- HTML: Use custom code to create advanced or unique signature elements.
- Apps: Ready-made features such as Styled signoff, Call to action, Legal disclaimer, Image Gallery, Banner, Green footer, Quote, and Promotion.

Global styling (colors, fonts, signature size, detail labels, social icon style, signature direction, and campaign placement) is set in the Global Design Bar across the top of the Studio canvas, not in the left panel. See the sections below.

How do I preview and save changes?

The Studio applies changes immediately upon saving, so users should verify the design before finalizing.

Live Preview: Click Preview at the top of the Studio to see how the signature appears for specific employees. The employee dropdown above the canvas controls which employee is shown. By default, the preview shows the employee whose signature you are viewing. If you are assigned to this signature, the preview defaults to you. If you are not assigned to it, the preview shows the assigned employee who comes first alphabetically. When a signature is assigned to a group, the preview shows the group member who comes first alphabetically. When only one employee is assigned, that employee is shown in the preview. The employee dropdown shows up to 10 employees at a time. To preview an employee who is not in the list, type their name in the search bar at the top of the dropdown, and the employee will appear.
Mobile View: Toggle between desktop and mobile previews to ensure the Signature Studio layout is responsive on all devices.
Dark Mode: Click the Dark Mode icon (moon/sun toggle) at the top center of the screen to see how your signature looks on dark backgrounds.
Save Changes: Click Save in the top right corner. The Studio does not save drafts, so clicking Save is necessary to preserve all edits.
Undo and Redo: Use the arrows at the top left of the Studio to revert or reapply recent changes.

How do I manage colors in the Studio?

Signature colors are set from the color swatches in the Global Design Bar across the top of the Studio canvas. These swatches set the color palette used across your signature.

Change a color: Click a color swatch in the Global Design Bar to open the color picker.
Custom Hex codes: You can enter a specific Hex code (e.g., #000000) in the color picker to match your exact brand guidelines.
Suggested colors: The color picker also offers a set of professional color presets to help you build a balanced design.

Note: To change the color of a single element only (rather than the whole signature), click that element on the Studio Canvas and use the Design tab in the left panel.

How do I use the Global Design Bar?

The Global Design Bar runs across the top of the Studio canvas and controls the global style of your whole signature. These controls used to live in the Design section of the left panel and are now here.

Colors: The color swatches set the color palette used across your signature. Click a swatch to change that color.
Font: Use the font dropdown to choose the font family for your signature text.
Signature Scale: Use the minus and plus buttons to scale the overall size of your signature up or down.
Details Label: Choose how contact details are labeled. Options are None, Icon, Text, and Letter.
Socials: Choose the style of your social icons. Options are Official colors (each platform's brand color) and Theme (your signature's own colors).
More options (...): Click the ... menu on the right of the bar for additional global settings:
- Signature Direction: Set the text direction of your signature to Left or Right. Use Right for right-to-left languages.
- Campaign Placement: Turn this on to place a campaign (banner) in this specific signature. You create the campaign and then turn it on for the signatures where you want it to appear.

How do I customize typography?

You can adjust the font and overall size globally from the Global Design Bar across the top of the Studio canvas.

Open the font dropdown in the Global Design Bar.
Select a web-safe font from the list, such as Arial, Verdana, or Georgia, to ensure consistency across all email clients.
Use Signature Scale in the Global Design Bar to increase or decrease the overall size of your signature.
Click the plus (+) or minus (-) buttons next to Signature Scale to scale the signature proportionally.

How do I change the signature direction?

The Studio supports different layout orientations to accommodate various languages and design preferences. Signature direction is set from the ... (more options) menu in the Global Design Bar.

Open the setting: Click the ... menu on the right of the Global Design Bar, then find Signature Direction.
Left: This is the default setting for standard left-to-right signatures.
Right: Choose Right to reverse the layout for right-to-left languages.

How do I turn on a campaign (banner) for a signature?

Campaign Placement is set from the ... (more options) menu in the Global Design Bar. You first create a campaign (banner) in the Campaigns section, then use this toggle to turn it on for the signature you are editing.

Create the campaign first: Build your campaign (banner) in the Campaigns section of the main navigation panel. For the full steps, see Email Signature Campaigns.
Open the setting: In the Studio, click the ... menu on the right of the Global Design Bar, then find Campaign Placement.
Turn it on: Use the Campaign Placement toggle to place the campaign in the signature you are currently editing.

FAQs

The following details address common technical limitations and settings within the Studio.

Where did the Design tab go?

The Design tab is no longer a section in the left panel. The global styling controls it used to hold now live in the Global Design Bar across the top of the Studio canvas. From the bar you can set your colors, font, and signature size, plus Details Label (None, Icon, Text, or Letter) and Socials style (Official colors or Theme). Click the ... menu on the right of the bar for Signature Direction (Left or Right) and Campaign Placement. To style a single element instead of the whole signature, click that element on the Studio Canvas and use its Design tab in the left panel.

Why does a specific employee show in the signature preview?

The employee shown in the signature preview depends on who is assigned to the signature and who is viewing it. If you are assigned to this signature, the preview defaults to you. If you are not assigned to it, the preview shows the assigned employee who comes first alphabetically. When a signature is assigned to a group, the preview shows the group member who comes first alphabetically. When only one employee is assigned, that employee is shown in the preview. The employee dropdown above the canvas shows up to 10 employees at a time. To preview an employee who is not in the list, type their name in the search bar at the top of the dropdown, and the employee will appear.

Why does the preview of my signature on WiseStamp look different from how it appears in my email?

In some cases, the preview of your signature may look slightly different from the final version in your email. This is only a visual difference in the preview and does not affect how the signature is rendered in emails.

Can I control the space between a contact detail’s label and its value?

There is no built-in setting to adjust the space between a contact detail’s label (e.g., “Email:”) and its value (e.g., “[email protected]”). This spacing is fixed in the Studio and cannot be adjusted independently.

Can I align the values of contact details independently?

Not at the moment. Because details are built using a table-based structure, it’s not possible to align values independently of their labels.

Why isn’t my element aligning correctly, even though I’ve set its position?

If an element doesn’t have enough space (not to be confused with padding), it may not align as expected. Ensure the element has adequate space in the layout for alignment settings to take effect.

Can I set a specific width for contact details or other text elements?

Yes, you can set a specific width for both detail and text elements within their settings.

Can I resize text or contact details directly on the signature preview?

To adjust sizes, use the left panel of the Studio.

Can I change an element's position directly on the canvas?

Yes. The easiest way to change your layout is to drag and drop elements directly on the Studio Canvas. The Layout settings in the left panel are used to adjust an element's padding and spacing, not to reposition it.

What image formats are supported in the Studio?

Jpeg, png, jpg, svg formats are currently supported for image elements.

How can I create a gif/animated image?

You can easily create an animated image or GIF in the Studio. Turn on the Animation toggle in the top right. Upload a second image and choose from four different animation effects.

What fonts are available?

The Studio has a variety of fonts to choose from: Arial, Verdana, Trebuchet MS, Georgia, Palatino, Lucida Sans, Times New Roman, and Courier New. We only use web-safe fonts to ensure your brand remains visually consistent across all devices and email clients regardless of which tool you use.

How big and small can I make the text?

Currently, the font size ranges from 5 - 42.

Is there an external URL available to test and preview email signatures before they go live?

Currently, we do not provide an external link for signature previews. To see how your signature will appear to recipients, please use the built-in preview option located directly within the Studio (top right). This tool provides a real-time rendering of your layout, links, and banners to ensure everything is correct before you save your changes.

Can I add multiple phone numbers or emails?

Yes, with a limitation. Each contact field type can only be added once (for example, one phone number and one email address per signature).

If you’d like to include additional phone numbers or email addresses, you can always add them using custom fields.

Why can't I remove "Kind Regards" in the Studio?

To remove this, simply click on the Signoff on the canvas (middle of the screen) and click the trash icon.

How do I fix Signoff showing up as broken image?

To resolve this, please select the Signoff on the canvas (middle of screen), click the trash icon to remove it, and then re-add it by clicking on it in the sidebar.

How do I remove the comma between my job title and company name?

The comma between your job title and company name can't be deleted directly. As a workaround in the Studio, you can separate them:

In the Studio, you can work around this:

On the Studio Canvas, click the title element. (Watch this short clip for a quick visual walkthrough.)
Delete the title by pressing Backspace on your keyboard or clicking the trash icon, leaving the company name in place.
Click Apps in the left panel and add a Text element (click it or drag it onto the canvas), placing it next to the company name where the title used to be.
With the Text element selected, open the Content dropdown in the left panel. Set Value taken from to Employee, then choose the title field under Field value so the title fills in automatically. You can also select Free text to type the title directly.

Because the title is now a separate Text element, it will appear without the comma.

Design Your Signature with the Studio