The WiseStamp Desktop app, which can operate on Windows and Mac devices, can be installed on a computer to automatically deploy the WiseStamp signature to Outlook or Mac Mail. Once the app is installed, every change made to the WiseStamp signature is immediately reflected in Outlook or Mac Mail,.
This article describes how to deploy WiseStamp for Teams accounts users. If you are using WiseStamp for Pro account, follow the deployment instructions described in WiseStamp Outlook Desktop App for Pro Accounts.
You can send instructions to your employees about how to install the WiseStamp app on their computers. Alternatively, you can have your IT department install the app on every employee's computer through Group Policy Object (GPO) or Mobile Device Management (MDM) deployment.
Centralized installation using GPO
Follow the procedure below to install the WiseStamp Desktop app for your organization. After the installation, you need to activate the app on each computer either manually (by sending invitation emails) or automatically (by running the Auto Login script).
To perform GPO installation of the WiseStamp Desktop app:
Download the installation file.
Create a new folder and transfer the installation file to that folder.
Right-click the new folder and select Properties. In the dialog, select the Sharing tab and copy the full network path.
In the Server Manager app, navigate to Tools > Group Policy Management and select your domain. Right-click your domain and select Create a GPO in this domain.
In the pop-up, enter a name for your domain and click OK.
Right-click the new Group Policy Object you just created and select Edit.
In the Group Policy Management Editor, right-click in the empty area and select New > Package.
Paste the network path (Step 3) into the address bar and then open the installer.
Select the assigned deployment method, and click OK.
In the Group Policy Management Editor, right-click the WiseStamp installer and select Properties.
In the dialog, open the Deployment tab and select Uninstall this application when it falls out of the scope of management.
Click Apply.
After installing the app, continue by providing activation codes to your employees in one of the following ways:
Send employees their activation codes by manually inviting them (from the Employees page).
Important: As the add-on will be installed on your employee computers only after their next restart, we recommend sending the invites 24-48 hours after completing the GPO installation.
The invite email sign-in link and sign-in code are valid for 24 hours only.Automatically add the activation codes to employee computers by running the Auto Login script.
Run the Auto Login script (GPO installation)
After deploying the Outlook Desktop app via GPO distribution, the app needs to be activated on your employee computers by providing the activation code (also known as the login code). The Auto Login script automatically activates the app for your employees, enabling them to use the app. The script is recommended when quick onboarding is essential or when you prefer not to involve your employees' in-app activation.
Before you begin, verify that the WiseStamp app was successfully installed on your employee computers. In addition, you need the following components:
Script file: Download the PowerShell script and save it in the shared folder you created for the GPO deployment.
WiseStamp token: This token is needed to add the script to your Group Policy. You can obtain the required token from the WiseStamp support team.
Run the script
Follow these steps to add and run the Auto Login script:
From the Server Manager app, go to Tools > Group Policy Management.
Right-click the group policy you created and select Edit.
In the Group Policy Management Editor, go to User Configuration > Policies > Windows Settings. Then, select Scripts (Logon/Logoff) and click Logon.
In the Logon Properties dialog, click the PowerShell Scripts tab, and click Add.
In the pop-up, configure the following settings:
Script Name: Path to the script file.
Script Parameters: This is the WiseStamp token that you obtained from the WiseStamp support team. Enter the token using the following syntax:
token #{{token_number}} e.g. token f1234567-0a15-y981-215gti20e8
Ensure there is a space between the token parameter and the token string.
In the Group Policy Management Editor, go to User Configuration > Policies > Administrative Templates > Windows Components > Windows PowerShell and select Turn on Script Execution.
In the dialog, select Enabled and Allow all scripts. Then, click Apply and OK.
In the Group Policy Management Editor, go to Computer Configuration > Administrative Templates > System > Group Policy and select Configure Logon Script Delay.
In the dialog, select Disabled. Then, click Apply and OK.
To push your group policy changes, open the command line and run the following command:
gpupdate /force
Desktop App
Once the WiseStamp app is activated on your employee computers, the Teams Signature is added to all new, reply, and forward emails.
To successfully use the app, employees should make sure Use in Outlook is selected. They should then verify that Teams Signature is the selected signature.
Centralized installation using MDM
The procedure below describes how to centrally install the WiseStamp app for everyone in your organization using MDM. In this procedure, we use JumpCloud as an example for the MDM service provider, but you can use any other provider (e.g., Ninja One).
To install the WiseStamp Desktop app using MDM:
Sign in to Apple Business Manager (https://business.apple.com).
Generate a new server token by following these instructions.
(The token generated is valid for one year. You need to update it periodically.)Go to Apps and search for WiseStamp. Then, set the quantity to 100,000 and click Get.
Open your MDM service provider account (in this case, we use JumpCloud).
Go to MDM and click the VPP tab. Click Add token and follow the instructions to upload your server token from the business manager.
In your MDM service provider (in this case, Jumpcloud), go to Device Management > Software Management and select the devices/groups on which you want to install the app.
After completing these steps, the WiseStamp app is installed on your employee computers. Now you need to provide your employees with their activation codes by sending them invitation emails (from the Employees page).
As the app is installed on your employee computers only after their next restart, we recommend sending the invites 24-48 hours after completing the MDM installation.
The invite email sign-in link and sign-in code are valid for 24 hours only.
Installing the Outlook Desktop app on Mac
Employees who use the Outlook mail program application for Mac can install their WiseStamp signature by following the personalized instructions on their Employee Hub page. These instructions include a link to download the WiseStamp app and the employee’s unique Access Token.
Our Desktop app is not available for the Legacy Outlook on Mac. To use our Desktop app, switch to the new Outlook version. Alternatively, use server-side integration or the copy/paste method to apply your signature.
The full installation workflow is presented in the procedure below.
To install the Outlook Desktop app:
The following steps are for employees after receiving the invite email.
For administrators, go to the Employees screen, hover over the administrator entry in the table, click Employee hub, and continue with step 3 below.
After receiving the invite email from your administrator (from: [email protected]), open the email.
Click the link to access your Employee hub. A page with a preview of all your signatures opens.
Hover over the signature to be installed and click Install.
On the left panel of the page that opens, select Outlook > For Mac.
In the first step, click Copy to copy your access token.
Install the WiseStamp app from the App Store.
Open the App Store app.
Search for "WiseStamp".
Click the download icon and then click OPEN.
When the WiseStamp app launches, click Paste to paste your access token.
A preview of your signature is displayed in the WiseStamp app, and select Use in Outlook.
Status changes to Connected, and click Done to close the app.
To assign your new signature to all relevant email types (new, reply, or forward emails):
Open Outlook and compose a new email.
Go to the Messages tab above the new email, click Signature, and then select Edit Signatures.
You should now see your new signature called Teams Signature.
Go to the Choose default signature section. From the New messages and Replies/forwards dropdown boxes, select the signature you want for each email type.
Close the dialog box.
Your assigned signatures will appear automatically in the appropriate emails.
After updating your signature in WiseStamp, make sure to update it in Outlook by opening the WiseStamp Desktop App and clicking the green Refresh button on the right side of the window.
Installing the Outlook Desktop app on Windows
Employees who use the Outlook mail program application for Windows can install their WiseStamp signature by following the personalized instructions on their Employee Hub page. These instructions include a link to download the WiseStamp app and the employee’s unique Access Token.
Our Desktop app is not available for New Outlook on Windows. Alternatively, use the Outlook Add-In, server-side integration, or the copy/paste method to apply your signature.
The full installation workflow is presented in the procedure below.
To install the Outlook Desktop app:
The following steps are for employees after receiving the invite email.
For administrators, go to the Employees screen, hover over the administrator entry in the table, click Employee hub, and continue with step 3 below.
After receiving the invite email from your administrator (from: [email protected]), open the email.
Click the link to access your Employee hub. A page with a preview of all your signatures opens.
Hover over the signature to be installed and click Install.
On the left panel of the page that opens, select Outlook > For Windows.
In the first step, click Copy to copy your access token.
Download the WiseStamp App.
Double-click the downloaded file (WiseStampInstaller) to open the installation wizard.
!note! If a Microsoft Defender window pops up, click More info and then click Run anyway.!/note!Install the app using the installation wizard. On the last screen, verify that Launch WiseStamp is selected. Then click Close to quit the wizard.
When the WiseStamp app launches, click Paste to paste your access token and connect WiseStamp to your Outlook.
Review the preview of your signature in the WiseStamp app. Then click Done to close the app.
To assign your new signature to all relevant email types (new, reply, or forward emails):
Open Outlook and compose a new email.
Go to the Messages tab, click Signature, and then select Signatures.
Go to the Choose default signature section. From the New messages and Replies/forwards dropdown boxes, select the signature you want for each email type.
Click Save and close the dialog box.
Your assigned signatures will appear automatically in the appropriate emails.
After updating your signature in WiseStamp, make sure to update it in Outlook by opening the WiseStamp Desktop App and clicking the green Refresh button on the right side of the window.
Uninstall the WiseStamp Desktop app
If you no longer need the WiseStamp Desktop app, you can remove it quickly and easily.
Uninstall on Mac
Follow these steps to remove the app:
Close the WiseStamp Desktop app.
Open the Finder folder.
On the left sidebar, click Applications and locate the icon for the WiseStamp app.
Right-click the icon and select Move to Trash.
Uninstall on Windows
Follow these steps to remove the app:
Right-click on the Windows Start icon and select Apps and Features.
From the Apps & features list, select the WiseStamp app. Then, click Uninstall.
Troubleshooting
The following are some of the issues that may occur:
Problem | Resolution |
Images are not displayed in replies (Outlook Desktop for Mac) | Some mail programs, like Outlook, do not download images by default. Instead, a notification appears for you to download images manually.
|